| Web site Privacy Policy The following statement explains our policy regarding any personal information
we collect about you. We want you to feel confident about the privacy and
security of your personal information. A similar policy is in force throughout
the Spice network, however, due to certain local differences such as database
software version being used etc there may be minor differences and each relevant
local club policy should be consulted as well as the national Spice UK policy.
If you have any queries about this policy, please don't hesitate to
contact us.
Data Protection Act 1998
Spice UK (hereafter referred to as Spice) is registered under The Data
Protection Act 1998, reference: Z7959677. Under the terms of the Act you can ask
us to supply details of any personal information we have on our computer system.
We have the right to charge a fee for this information. If any of the
information about you is incorrect, you can request that we amend it.
Sharing of Information
Spice does not sell, disclose or transfer mailing lists of personal information
to third parties. However appropriate details may be shared with other Spice
Groups, Spice Business Partners and Suppliers of Events you may book on. If you
have submitted personal information to us via this web site, by email, by phone
or by post, we may from time to time contact you when we have places for
membership or promotions. Should you not wish to receive such communications,
please contact us.
Message Boards
As an additional service to members, over and above our
legal obligations of membership, Spice now operates and
funds the message boards. Spice reserves the right to
withdraw the message boards at any time and without notice.
In certain circumstances, Spice may be liable for
defamatory or illegal posts published on the message boards.
Spice reserves the right to monitor any posting or private
message from the Spice message boards. Spice reserves the
right to edit or delete any posting or private message.
Examples of circumstances where we would do this include,
but are not limited to, postings that Spice considers to be
defamatory, rude, offensive, insulting, in bad taste,
against the interests of Spice, advertising non Spice
services or events or in any way illegal. Spice reserves the
right to ban or suspend an individual’s ability to post on
the message boards. If anyone has issues or concerns about a
posting, please contact us.
Member Bookings
When a member books onto an event their name will be
included in the “Who’s booked” list, so that other members
can see who has booked a particular event. Spice aims to
promote a “club feel” and we have found that this system has
worked well for many years in the newsletter and for several
years on the web. It enables members to see what events
their friends are booked on.
However, we realise that some members may not want this
information disclosed. Any such member should
contact us and request that their
name be marked “Ex-Directory”. “Name Withheld” will then
appear in place of that member’s name. Any member who has
opted to be "Ex-Directory" will not have their details such
as name, address, telephone number etc sent out on transport
share lists for events where further details are sent.
Members can also choose which contact details to make public
and which private rather than have all their details
withheld.
Event OrganisersSpice may supply personal
information about members and guests who are booked on a
particular event, to the supplier of that event, whether it
is another Spice Group or an independent supplier. The
information (e.g. details of dietary requirements, medical
conditions, rooming requests etc) is for the members'
comfort and safety whilst on events and will not be used by
other groups or suppliers for other purposes.
Website Non-members / Public Area
At local club level Non-Members will not have access to areas containing
member’s names and personal contact details. A password and membership number is
required for access to the members area. At national level, however, members
booking onto Spice UK events may have their names listed in public access areas
unless they have requested to be made 'Ex directory' as described above on the
Spice UK database. No public access will, however, be available to other member
details at national level.Cookies
This site makes use of cookies. Cookies are messages
given to a web browser (e.g. Internet Explorer) by a web
site, which are then stored on your computer. A cookie's
main objective is to identify users and personalise their
visit by customising web pages. Web sites can only read
cookies that have been deposited by that website. They
cannot read cookies left by other websites nor can they read
other personal information stored on your computer.
Using our on-line booking system, if you tick the 'Remember
Me' box when you register, a cookie will be saved on your
computer containing your log in information so that on your
next visit to this site, your login will be done
automatically.
If you don’t click the “Remember Me” box, you can still
login by entering your membership number and password
manually. We recommend that you don't click the "Remember
Me" option if accessing this website from a publicly
available computer.
You can choose to disable cookies globally at any time
through your browser, but this may prevent you from logging
in to the members' area and we recommend that cookies are
always enabled for our website (certain browsers will allow
you to nominate sites which you will allow to use cookies if
you do prefer to restrict their use).
Automatically recorded informationWe may record information about the number of times this site has been visited
and the IP (Internet Protocol) address of your computer. This does not contain
any personal information about you, but allows us to analyse statistics about
how popular parts of the website are. This will allow us to further develop the
website.
Credit Cards
All credit card transactions are recorded via a secure
server. You will normally see an indication of this such as
the padlock on the status bar of Internet Explorer. If a
padlock or similar does not appear for any reason (e.g. if
the section of the site uses frames) then you can right
click with the mouse and choose 'properties' to inspect the
security details.
Email AddressesSpice uses email to communicate
with members booked on certain events and to advise members
of forthcoming events, some of which are exclusive to email
/ the web and are not advertised in the newsletter. We also
use email to advise members of updates, news, new
information etc.
Our policy is to keep emails to a minimum and only
communicate with members when we have something worthwhile
to say. We do not want to fill your inbox with Spam. We
believe that this is a valuable service for members,
allowing Spice more flexibility in the type and lead-time
for events we can offer. Should any member prefer not to
receive such emails, please contact
us. Members will also need an email address to log into the
online database system and access some of the advanced
features such as booking.
If you make an enquiry about Spice and provide Spice with
your email address and / or mobile telephone number, then we
may from time to time send you emails or SMS messages to
tell you about Spice events that we think may be of interest
to you. If you do not wish to receive emails or SMS messages
from Spice, then please tell us at the time of making your
enquiry or contact us to let us know.
PhotosWe may publish photographs we have received from members in our newsletters, on
our website and in publicity materials throughout the Spice network. As many
photographs will be group shots it is almost impossible to ask permission of
everyone shown in each photograph and indeed it is difficult to keep track of
who sends photos to us of themselves and of other individuals on events that
they have attended. It is, however, important to share the photos with other
members who have attended the events and with new enquirers who want to know a
little more about Spice and what we do. We will, therefore, aim to ensure that
all photos used are in good taste and unlikely to cause offence. If, however,
you see a photograph you would not like to be used please
contact us with details and in
the case of web photos we will remove them ASAP and in the case of printed
materials we will ensure that the photo is not used in further print runs.
Info You Can AccessWhen a member logs onto the online booking system, it will display details of
the members' current bookings as well as allowing members to change their
password. This information can be accessed at any time whilst logged in by
clicking the “My Details” button. With our new enhanced security features,
members will in the future be able to access more of their personal information
and advise us of change of address, contact details etc.
Links To Other Sites
This site contains links to other sites, which may be of interest to visitors of
this site. However, Spice cannot be held responsible for the contents or
practices of any such site.
LegalThis website operates under English Law.
Contacting us
If you have any queries regarding this policy, please
contact us. |
